2134 Refusal or Failure to Provide or Apply for SSN - An individual who has without good cause refused or failed to provide an SSN or to apply for one shall be ineligible for assistance. The eligibility and amount of benefits for any remaining family or household members shall be determined.
The individual excluded for failure or refusal to provide or to apply for an SSN may become eligible upon providing the agency with an SSN or proof of application for the required number. The report of this number or proof of application for such number shall be treated as a reported change and benefits affected as outlined in 9121.1 and 9122.7.1 shall be entered.
2135 Use of SSN - The agency is authorized to use SSN's in the administration of the medical assistance programs. The SSN shall be used in accessing KSES records of wages and benefits. To the extent determined by Health and Human Services, the agency shall have access to information regarding individual clients who receive benefits under Titles II, XVI, and XVIII of the Social Security Act to determine eligibility to receive assistance and the amount of assistance or to verify information related to the benefits of these clients. The specialist should use the BENDEX and SDX to the greatest extent possible. Social Security numbers also should be used to prevent duplicate participation and to determine the accuracy and/or reliability of information given by the client or household.
2136 Referral Procedure for Applying for an SSN - The following referral procedure shall be used for persons who must apply for an SSN.
Refer all persons needing to apply
for an original or replacement SSN per 2130
to the appropriate local SSA office. The top half of this form is
to be completed by staff including the case name and case number and
the name and address of the office and worker making the referral.
Up to 4 case members needing to apply for a number can be referred
on one form.
The state welfare ID number is to be indicated on the
form so that the SSN will be entered in the KEES system automatically
once assigned. That ID number must be listed in the following sequence:
First 2 digits are the State
Bendex Code, 17.
The next 10 digits are the client
ID number from KEES.
List all of the digits as one
continuous number. Example: 1700112345678.
The client is to take the referral
form along with the necessary supporting documentation to the SSA
office when he or she applies. Sufficient time should be given for
the client to accomplish this.
Once the client has applied, SSA
will return the referral indicating the action taken. If the application
process was completed, the client meets the SSN requirement and can
be approved for assistance. If the individual could not, without good
cause, complete the process, he or she is ineligible for assistance
per 2134.
A copy of the completed referral
form is to be kept in the case file as proof of application for an
SSN.
If the person is unable to apply
in person at the SSA office (e.g., transportation problems, accessibility
to office, physical limitations, etc.) this same procedure can be
used on a mail-in-basis. In these instances, staff would provide an
SS-5 for the client to complete along with a referral form. The SS-5,
referral form, and necessary documentation would then need to be mailed
by the client to the appropriate district SSA office.
The original documents (e.g., birth certificate, other identification, etc.) must be sent to support the application. Photocopies are not acceptable.
Staff should inform the client of the necessary documentation needed and assist him or her in completing the SS-5.
Once the application is received, SSA will return the referral form as with the walk-in procedure.
In certain instances, a client may have previously applied for a number prior to the request for assistance. A receipt from SSA acknowledging the application is still acceptable proof for meeting the SSN requirement.
2137 Reserved