Kansas Family Medical Assistance
Manual (KFMAM)
Eligibility Policy - 4/19/2024
1601
1602 Disposition of Obsolete Case Record Material - Destroy any material which is older than 36 months and is not currently in effect on active cases with the following exceptions:
(1) - The last application which opened the case;
(2) - For AABD cases converted to SSI (whether open for medical or not), the application and budget in effect for December 1973 must be retained indefinitely;
(3) - Retain indefinitely all documentation needed to establish current eligibility such as income verification, tax filing status, etc.;
(4) - Retain indefinitely a copy of the individual's Social Security card when it has been provided. In addition, the PA-3120.4 (Welfare Enumeration) form and copies of all documents used for enumeration purposes shall also be maintained indefinitely;
(5) - Retain indefinitely all material pertaining to unrecovered overpayments, including all documentation for the amount and cause of the overpayment;
(6) - Retain indefinitely all material pertaining to verification of the immigration status of aliens;
(7) - Retain indefinitely all materials pertaining to documentation of common-law marriages or paternity;
(8) - Retain indefinitely all documents used to verify citizenship and identity of the individual, including the ES-3850.
1602.01 Disposition of Closed Cases - Closed medical cases may be destroyed after they have been closed for 36 months except for (1) all material pertaining to unrecovered overpayments, or (2) cases that have a designated period of ineligibility which exceeds the retention period (e.g., first time conviction of fraud, etc.)